Introduction 

Teach Now is a recruitment business which provides work-finding services to its clients and work-seekers. Teach Now must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Teach Now acts as a data controller.  

You may give your personal details to Teach Now directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. Teach Now must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.  

 1. Collection and use of personal data 

a. Purpose of processing and legal basis 

Teach Now has collected your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.  

 In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. 

 The legal bases we rely upon to offer these services to you are: 

  • Your consent 
  • Where we have a legitimate interest 
  • To comply with a legal obligation that we have 
  • To fulfil a contractual obligation that we have with you 

b. Categories of data 

Personal data: 

When we refer to ‘personal data’, we mean information that could or has the potential to identify you as an individual or provides information about you. 

Sensitive personal data: 

Health & Background information. 

c. Legitimate interest  

This is where Teach Now has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where Teach Now has relied on a legitimate interest to process your personal data our legitimate interests are as follows: 

  • Managing our database and keeping work-seeker records up to date;  
  • Contacting you to seek your consent where we need it;  
  • Providing work-finding services to you, including sending your information to our clients where you have demonstrated an interest in doing that particular type of work but not expressly consented to us passing on your cv;  
  • Contacting you with new work-finding services information i.e. new jobs and roles; 

d. Recipient/s of data 

Teach Now will process your personal data with the following recipients: 

  • Clients that we may introduce you to, these include nurseries, schools, colleges and or universities 
  • Candidates’ former or prospective new employers that you obtain or provide references to 
  • The Recruitment and Employment Confederation 
  • Any other third parties who carry out audits to ensure that we run our business correctly 
  • Payroll service providers who manage payroll on our behalf 
  • Any umbrella companies that we pass candidate data to process your pay 
  • Our insurers 
  • Our legal advisers 
  • Social networks  
  • Our IT and CRM providers 
  • Any public information sources and third-party organisations that we may use to carry out suitability checks on work-seekers e.g. Companies House, the Disclosure and Barring Service (DBS), National College for Teaching and Leadership (NCTL), Department for Education (DFE) 
  • Government, law enforcement agencies and other regulators e.g the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA, 
  • Trade unions  

2. Overseas Transfers

Teach Now may transfer only the information you provide to us to countries outside the European Economic Area (“EEA”) for the purposes of providing you with work-finding services. We will take steps to ensure adequate protections are in place to ensure the security of your information. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein. 

3. Data Retention

Teach Now will retain your personal data only for as long as is necessary for the purpose we collect it.  Different laws may also require us to keep different data for different periods of time.  

 The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services. 

 We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.  

 Where Teach Now has obtained your consent to process your personal data as above, we will do so in line with our retention policy above.  Upon expiry of that period Teach Now will seek further consent from you. Where consent is not granted Teach Now will cease to process your personal data.  

4. Your rights 

Please be aware that you have the following data protection rights: 

  • The right to be informed about the personal data Teach Now processes on you; 
  • The right of access to the personal data Teach Now processes on you; 
  • The right to rectification of your personal data; 
  • The right to erasure of your personal data in certain circumstances; 
  • The right to restrict processing of your personal data; 
  • The right to data portability in certain circumstances; 
  • The right to object to the processing of your personal data that was based on a public or legitimate interest; 
  • The right not to be subjected to automated decision making and profiling; and 
  • The right to withdraw consent at any time 

Where you have consented to Teach Now processing your personal data and sensitive personal data you have the right to withdraw that consent at any time by contacting our Data Protection Officer, Mr Vinesh Varsani on 020 8371 5905 or email vinesh@teach-now.co.uk.   

 There may be circumstances where Teach Now will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.  

 If you believe that any of your data that Teach Now processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.  

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above

5. Source of the personal data

Teach Now sourced your personal data/sensitive personal data by the following means: 

  • Your registration form 
  • Enquiry form via our Website 
  • Job Board 
  • Recommendation from friend/ colleague 
  • CV upload via our website 
  • If you contacted us, we may keep a record of that correspondence. 

 This information in some cases came from a publicly accessible source.  

6. Complaints or queries 

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Data Protection Officer, Mr Vinesh Varsani on 020 8371 5905 or email vinesh@teach-now.co.uk  

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.